DATA PROTECTION is the safeguarding of the privacy rights of individuals in relation to the processing of personal data.
Office of the Data Protection Commissioner
The Office of the Data Protection Commissioner was established under the Data Protection Act 1988, and the legislation was updated by the Data Protection Amendment Act 2003. The Acts set out the general principle that individuals should be in a position to control how data relating to them is used.
The Commissioner is appointed by Government and is independent in exercising the functions of the role. The Commissioner is responsible for upholding the rights of individuals as set out in the Acts and enforcing the obligations upon data controllers.
For further information on individuals’ rights and on organisations’ responsibilities, please contact:
Accessing your Personal Information
Under Section 4 of the Data Protection Acts 1988 and 2003, an individual has a right to obtain a copy, clearly explained, of any information relating to them kept on computer or in a structured filing system, by any person or organisation.
How to make an Access Request to the Probation Service
To make a request to the Probation Service for access to personal information please write to:
Freedom of Information Officer,
The Probation Service,
Tel. No. 01-817 3600
Alternatively email: firstname.lastname@example.org
When making a request, the request should be in writing and you should give any details that might be needed to help us identify you and to locate all the information that we may keep about you – for example, any previous addresses, date of birth, reference number.
If we hold a substantial amount of your personal data, but you only want access to a small portion of that data, it may be helpful and result in a speedier response if you are specific in the request that you make.
A response should issue within 40 days of receipt of your request.
The Probation Service Code of Practice can be accessed here: Probation Service Code of Practice.